Now more than ever companies are permitting their staff to work remotely. Giving employees remote access to your network is a great idea as it allows staff to work anytime anywhere, especially in times of national or global emergencies. Remote access also supports work-life balance and allows your team to access emails and files while traveling for business.
But no matter what type of company you operate, before giving remote access to your software and systems, it’s crucial that you develop a strategy that protects your employees and your business.
How Remote Access Works
Remote access allows employees to log in to a system as an authorized user to access business computer systems, software and communications technologies without being physically present at the office. Remote access service enables staff to log in to the database from home and share and view files as if they were in the office. However, before a virtual office can be set up, a remote access VPN must first be established to secure connections with a remote computer network. A VPN requires client software to be present on host systems and VPN server technology installed on the target computer. A VPN creates a secure link between the business network and the employee’s computer across the internet.
Though, before investing in remote working technologies, decide what elements of your system you want to give your staff access to. Your key principle may be that you want to provide access to the systems that your staff needs to perform their roles and no more.
To access systems remotely, your staff will be responsible for setting up passwords. It’s important to guide them on password etiquette, including never using the same password more than once and changing the password regularly.
Just like office computers, all remote devices that can access business systems – whether a laptop, tablets or home computer – must be protected with anti-virus software and firewalls.
Cloud software providers have invested in a security, with many offering two-factor authentication to ensure only the people you want to access your files can do so. Cloud computing services offer a secure way to give staff access to your files and software remotely. Your IT supplier can help you understand how cloud services are helpful.
The simplest types of remote access open up specific, isolated parts of your systems such as email and external file sharing. Before giving staff remote access to email and file-sharing systems, it may be best to provide guidance on the importance of maintaining the integrity of your systems.
KeyskeyaTechnologyProvides Remote Support
Since a VPN allows wide access to a company’s systems, adequate security precautions must be taken. Thus, setting up a secure VPN can be a complicated task that requires extra hardware and software. Building a VPN is usually a job for IT experts who can also provide guidance on how it can be configured and managed.
KeyskeyaTechnology provides remote support and IT services that are particularly crucial for staying on top of data management and device maintenance. If issues do arise while remoting accessing the company’s network, KeyskeyaTechnology has a dedicated support team available 24/7 to assist with system operations.